Workplace Manager

Poolside is a fully distributed technology company that brings its team together strategically through monthly in-person gatherings and regular on-sites. The company is building tools and infrastructure for the next generation of computing, operating across remote and in-person work models. This Workplace Manager role serves as the operational backbone for how Poolside functions as a physical organization, supporting everything from daily office management to large-scale team events and company travel.

What you'll do

• Manage day-to-day workplace operations including facilities, vendor coordination, supplies, food deliveries, maintenance and health and safety compliance

• Oversee travel management in partnership with Finance, ensuring business trips are efficient, cost-effective and well-supported across the organization

• Plan and execute logistics for monthly on-sites across multiple locations, covering venues, accommodation, travel, catering and scheduling to ensure each week runs seamlessly

• Organize team events and in-person gatherings that strengthen company culture and connection

• Maintain relationships with landlords, building management and external vendors while overseeing office budgets and contracts

• Support employee transitions by coordinating workplace elements of onboarding and offboarding, including desk allocation and equipment setup with IT

• Identify operational gaps and build new processes that scale with company growth

What you'll bring

• Background in workplace management, office operations, travel coordination or events management, preferably at a high-growth organization

• Genuine service orientation with attention to detail and commitment to removing friction for colleagues

• Ability to operate independently in areas without established processes, with the initiative to develop systems that work

• Fluent English communication, both written and verbal

• Strong organizational capabilities and composure when managing multiple competing demands

• Experience negotiating with vendors and managing budgets

• Relationship-building skills with both internal teams and external partners

Nice to have

• Experience relocating offices or managing expansion projects

• Familiarity with workplace management software including visitor systems, desk booking platforms or travel booking tools

• Track record organizing international events or multi-location offsites

• Knowledge of UK health and safety regulations (particularly valuable for London-based candidates)